The Accept/Decline Funds Transfer screen will display all funds transfer requests submitted by horsemen via the internet. Each request will remain on this screen until it is either accepted or declined by the bookkeeper. Each request should be reviewed, and then a decision should be made to either accept the request and allow the transfer to take place on the next business day, or to decline the request and deny the transfer. If a decision cannot be made immediately, the request can remain in a 'pending' state by leaving it 'As Is', and an acknowledgement can be sent to the horsemen so they know the request has been submitted, but no decision has been made yet. The following screen will be outlined below:
Sort By - The requests can be sorted by Date requested or Account Name.
Date - This is the date the request was made.
Account - The HB Account number the request was made from.
Account Name - The name on the Account the request was made from.
Amount - The amount of the transfer request.
Available - The total available balance in the HB account the request is being made from.
Dest - Abbreviation for Destination. The work 'Bank' will be displayed if the money is to be transferred into the horsemen's personal bank account. Otherwise the track code of the receiving race track will be displayed.
Accept - To allow the transfer, select the Accept option button. Upon 'Update' of the screen, an email will be sent to the horsemen stating that the transfer has been accepted.
Decline - To deny the transfer, select the Decline option button. Upon 'Update' of the screen, an email will be sent to the horsemen stating that the transfer has been declined.
Acknowledge - When the acknowledge option button has been selected, upon 'Update' of the screen, an email will be sent to the horsemen stating that a request for transfer has been received, but the transfer has not been processed yet.
Leave As Is - With the leave as is option button selected, the request will remain on the screen with no further action taken. No email will be sent to the horseman. We advise you only use this option when you have to leave the screen momentarily, but plan to return to review the transfer.
Screen Summary - As each option button is clicked, the system will calculate the total amount of requested transfers that match each option button. The running totals will be shown at the bottom of the screen with a grand total at the end.
Currently Accepted will display the total amount of items listed on the screen that have the "Accept" option button selected.
Previously Accepted is the total amount of accepted funds that have not yet been transferred. This excludes the items that are listed as 'Currently' accepted. The Previously Accepted total could contain all totals for just one day, or it could contain totals for 3 or more days, depending on when the next 'Banking Day' falls on the calendar. Banking Days are defined as Monday through Friday, except for Bank Holidays.
Mgmt Approval - An optional feature can be added which will only allow specific users to accept or decline the transfer requests. If available, transfer will not be created without the 'Accept' and 'Mgmt Approval' updated.
Update - When 'Update' is selected, an email will be sent to the horsemen stating the status of the transfer.
See Financial Services Reports