The reports tab allows the user to make updates to Statements, Receipts, and report names.
Statement Printing
There are four Statement Heading fields, which correspond to the 4 lines of text that print on the top of Horsemen Statements. The user has the flexibility to edit this text at anytime.
Default Statement Begin and End Dates: Enter the date range the system will use when generating Statements via the Transaction / Statement menu option.
Receipt Heading lines 1 – 4: Four lines of text is available to print on the top of Horsemen Receipts.
Account History Dates: The user can control the default dates when generating statements via Horsemen Maintenance / Account History button. Available options are: Year-To-Date, Current Meet, 30 Days, 60 Days, 90 Days, and Date Range.
Report Information
Report Name: Enter the name that should appear at the top of all reports. This could be the track name, or track abbreviation.
Cash Deposit Transaction Types: Enter the transaction type codes used for ‘Cash’ deposits. These codes will appear in the Cash category of the Deposit Register. The Deposit Register is located under the Transaction / Report menu.
Non-Cash Deposit Transaction Types: Enter the transaction type code(s) used for ‘Non-cash’ deposits. These codes will appear under the Non-Cash category of the Deposit Register. The Deposit Register is located under the Transaction / Report menu.
Bank Adjustment Transaction Types: Transaction that should be included when process Bank Reconciliations should be entered here. Example would be: ADJ - Adjustments, BCG - Bank Charge, NSF.
BCup PVF Notification Users: This will contain RTO usernames of people that should be notified when the Breeders' Cup Payment Verification Form has not been sent.
Bookkeeper Name/Title: Enter the name and title of the bookkeeper who should appear on the Breeders' Cup Payment Verification form that is sent via email to Breeders' Cup Limited.
Bookkeeper Phone Number: Enter the contact phone number of the person that should be contacted should the Breeders' Cup have a question about the Payment Verification form they received.
Bookkeeper Email Address: Enter the email address of the person that should be contacted should the Breeders' Cup have a question about the Payment Verification form they received.
Address Validation
This is used to identify what constitutes a complete address. The “Missing Items Report” and the “Generate Checks” process both use this to determine whether or not a complete address had been entered for each account. This is important because of foreign addresses. The “State/Zip” options are only used for accounts that are in the USA or Canada. For example, if an account is in Canada but the state is not given, the system will treat this account as having an incomplete address unless the “State/Zip” checkbox has NOT been checked.