The Tax Forms program will generate IRS Form 1099s or 1042s for distribution to the appropriate parties. Enter the Tax Year, and choose the Form Type and Earnings Type from the dropdown menus. The Corrected checkbox should only be used if tax forms have already been distributed, and corrected forms need to be sent.
Tax Year: Enter the four digit number of the year for which you want to print the tax data.
Form Type: From the dropdown box, choose from 1099, 1042 or 592b
Earnings Type: The data can be displayed based on the following type of Earnings:
All - includes every account with taxable earnings of any amount.
Over $600 - only displays accounts with taxable earnings over $600.
Selected - This option will not automatically generate any tax forms by earnings type. Instead it will allow you to manually create a list of the few accounts that need forms printed.
Sort By: The forms can be sorted in alphabetical order or in account number order.
Corrected: If changes in the amount of taxable earnings has changed after the tax forms have been printed and mailed to the horsemen, place a checkmark in this field. The word 'Corrected' will print at the top of all the forms.
Show All: When the Show All box is checked, forms will be printed for ALL Account Types.
Show Only: To print forms for only one account type, place a checkmark beside the selected group.
The next step is to print the Tax Verification Report before the actual Tax forms can be printed. If the Tax Verification Report generates and no accounts appear on the report, proceed to the Next screen. Otherwise, see instructions for correcting the accounts with missing information and clearing the report.
To go Tax Verification Instructions.
The user must re-Generate the Tax Amount (step 1) before the changes will appear on the report. After all the accounts have been corrected and the Tax Verification Report is blank, close the report and click NEXT to begin printing the forms.
The system will populate the screen with each account for which forms should be printed. If the user selected the Earnings Type of ‘Selected’, the system will not automatically populate the screen, but instead, display a blank screen, so the user can manually add individual accounts to the list. Accounts can be deleted from the list by highlighting the account to be deleted, and then clicking the ‘Delete From List’ button.
Before selecting the Print button, the 
fields need
to be updated. Enter the range of forms that should be printed at
one time. The number of forms to be printed should be based upon
the performance of the internet connection and printer memory. We
recommend limiting the number of forms to approximately 50 forms at a
time. During
printing, if you should experience a problem with your internet connection,
or have a paper jam, a range of 50 forms is easier to deal with compared
to 1200.
As the system begins printing the forms for the selected range, a progress bar will appear on the screen as follows:
The progress bar will reach 100% when all the print jobs have been sent to the printer. The printer will still continue to print until all the jobs in the printer’s memory have been printed. After all the forms have been printed, the system will display a message asking if Address Labels are needed for the accounts. If Window Envelopes are used, and labels are not needed, click on ‘Cancel’. If labels are desired, remove the paper stock from the paper tray of the printer, and replace with Avery labels 5160. (3 across, 10 down), then click ‘OK’.
