The Race Finish screen is where the order of finish is recorded and purse monies are distributed. After the finish positions have been entered, the Race Distribution Report must be printed to review all the transactions before the race can be updated.
For the purpose of this documentation, a Stake race will be used as the example, since it has the most data elements.
Purse: The amount of the purse money to be distributed on this race by the track. Purse monies will be distributed as setup on the Normal Purse Split table. (See Admin Maintenance / Purse Splits for more details).
BreedersCup: If the purse is enhanced with money from The Breeders’ Cup Association, it will appear here. Breeders’ Cup monies will be distributed as setup on the Breeders’ Cup Purse Split table. (See Admin Maintenance / Purse Splits for more details). (A Breeders' Cup Payment Verification Form will be available for printing and sending to the Breeders' Cup organization when this race is updated).
BreedType: The Breed Type of the horses. If your track runs multiple breeds, the field will be important in ensuring the appropriate purse split table is used.
Starters: The number in this field will display the same number as horses with post positions. If there is a scratched horse or a 'withdrawal' in this race, adjust the number of starter manually.
State$: The amount of money the state breeders fund will contribute. State Enhancement monies will be distributed as setup on the State Bred / State Accredited Purse Split table. (See Admin Maintenance / Purse Splits for more details).
Included: If the State money is already included in the purse a checkmark should appear in this checkbox.
Race Type: All available race types will appear in this dropdown menu. The race type could affect the distribution of the purse monies, if your track uses different purse splits for different race types.
Course: The course type will appear here.
StateBred: If a checkmark appears here, the system will treat every horse in this race as eligible for State Fund monies. If this field is left blank, and there is State enhancement money available, the system will check the eligibility of each horse via Horse Maintenance screen, State eligibility field. If the horse is marked eligible, state monies will be distributed.
StakeAcct#: Enter the name or account number of the Stake Account. All horsemen’s fees (e.g. Entry, Start and Nominations) will be collected into the account. All Added monies will be paid back out of this account. A stake account is required for all stakes races.
StakeType: The available choices are, Added, Guaranteed or Estimated.
EntryFee: If there is a fee to enter into this race, enter the individual entry fee here.
StartFee: If there is a fee to start in this race, enter the individual start fee here.
NomAmount: If nominations were taken for this race, enter the individual nomination fee amount here.
Noms Paid: If nomination fees were taken, enter the total number of horses nominated.
Total Added: This field will display the Total Added money the system calculated based on the information entered in the fields above. If other circumstances affect the Total Added money to be paid out, this amount can be manually updated.
BC Challenge: If this race has been designated as a Breeders' Cup Challenge race a checkmark should appear in this box. (A Breeders' Cup Payment Verification Form will be available for printing and sending to the Breeders' Cup organization when this race is updated).
After all race header information has been entered, press <Tab> to go to the Finish field of the first horse in the race. Notice this horse will be highlighted with a navy blue line, and details for this horse is populated into the lower section of the screen.
You are now ready to enter the finish positions of each horse.
Finish Code: Enter the finish position of the horse. Enter the finish number, <S> if the horse was scratched, or <DNF> if the horse Did Not Finish. If there are no changes to any data displayed in the bottom section of the screen, use the <Down Arrow Key>, to go to the next horse or press the “Enter” key to display the transactions generated for this horse. Notice the blue highlight line will move to the second horse, and all data for this horse will be populated into the bottom section of the screen.
Details of each Post Position follows:
Owner: The owner as matched via the Race Convert process. If the owner was entered incorrectly, <Tab> to this field and enter the name of the new owner and press <Enter>. The search screen will appear. Either choose the owner account, or create a new owner account.
Trainer: The name of the trainer as matched via the Race Convert process. If the trainer was entered incorrectly, <Tab> to this field and enter the name of the new trainer and press <Enter>. The search screen will appear. Either choose the trainer account, or create a new trainer account. If your track pays Trainers, a Trainer Fee ‘TF’ transaction will appear in his account.
Jockey: This is the jockey matched via the Race Convert process. If a jockey change has taken place, enter the new jockey name here. Either choose the jockey account from the scanner, or create a new Jockey Account. The Jockey will receive a Jockey Fee ‘JF’ transaction in his account for this mount.
Alt Jockey: If there was a double jockey mount to be paid, two changes are needed:
1. In the Jockey field, enter the name of the jockey that actually rode the horse.
2. Enter the name of the jockey that was taken off of this mount in the Alt Jockey field. The Jockey will receive a Double Jock Fee ‘DJ’ transaction in his account for this mount.
New Owner: If this horse has been claimed, enter the name of the new owner. Choose the account name from the scanner, or create a new Owner Account. The new owner will have a debit Claim ‘CL’ transaction applied to his account in the amount of the claim. If your track charges tax on claims, a claim tax transaction will also be created for the new owner. The original Owner will receive a credit Claim ‘CL’ transaction in his account.
Claim $: If this is a claiming race, the individual claiming amount of each horse will appear in this field.
Dead Heat: Enter the number of horses included in the dead heat. Example: If it’s a double dead heat, enter the number 2. If it’s a triple dead heat, enter the number 3. The same number must be entered into the Dead Heat field for each part of the dead heat.
Procedure to enter Dead heats: In the Finish Code field for the horses involved in the dead heat, enter the same finish position for each horse. Example: If two horses were in a dead heat for first, enter number 1 for each horse. The next finish number will be 3. There will not be a second place finisher. The system will automatically add all purse earnings for the first and second place amounts, and divide by 2 before distributing.
Entry Fee: A checkmark will automatically appear in this box, and an Entry Fee ‘EN’ transaction will be charged to the owner in the amount listed in the Entry Fee field at the top of the race header. If the owner should not be charged an entry fee, remove the checkmark.
Start Fee: A checkmark will automatically appear in this box, and a Start Fee ‘ST’ transaction will be charged to the owner in the amount listed in the Start Fee field at the top of the race header. If the owner should not be charged a start fee, remove the checkmark.
Nom: This field can be defined
to work in one of two ways in the Admin Maintenance / Facility Configuration
/ Default
Tab, via the 
. If the box is checked,
the Nomination Fee field will work exactly the same as described in the
Entry/Start Fee fields above. However, most tracks leave this box
unchecked because they have already charged the owners a nomination fee
through the Nomination process, on the Transaction line of the main menu.
(See Transaction / Nomination
documentation for more details). However, if a supplemental nomination
fee should be charged, put a checkmark in this box. The system will
charge the owner the amount listed in the Nom Fee field at the top of
the race header. This amount can be edited if needed. See
documentation on ‘View Transactions’,
later in this document for details. The next column of checkboxes
are defined specifically for each track. Examples of fields that
could appear on your screen would be Pony Fee, Lasix Fee, Gate Fee, etc.
See documentation on Admin Maintenance / Facility Configuration / Transaction
Tab to learn how to add or delete these fields from your screen.
Pay Jockey on Scratch: If an <S> was entered in the finish position for the horse indicating the horse was scratched, usually the jockey is not paid. However, if this was a late scratch, the Stewards can order the jockey paid. In that case, place a check in this checkbox. The system will pay a losing jock mount to the jockey.
Recalculate:
After the transactions have been calculated for each finish
position, the user can choose to have the system automatically re-calculate
the transactions for one finish position only. If a change was made
to the tables in Admin Maintenance, or Horsemen Maintenance that would
affect how the purse monies were distributed for any horsemen connected
to one finisher, put a checkmark in the Recalculate box and click the
‘View Transactions’ button. The
previous transactions will be discarded and new transactions will be generated.
A shortcut to Recalculate the entire race is to make a change to any field in the race header. For instance, place a checkmark in the ‘Included’ box. The system will display a message, ‘Do you want to Recalculate this race?’ Answer ‘No’, (because the race info is incorrect with the ‘Included’ Box checked.) Now, un-check the ‘Included’ box and when the system asks, ‘Do you want to Recalculate this race?’ Answer ‘Yes’. This time the race header information is correct, and all transactions for the entire race will be re-calculated.
View Transactions:
As each finish position is entered, the user can view the details
of the transactions by pressing the 
button.
An example follows:
This screen displays all transactions that were generated for this finish position. Any of these transactions can be Added, Edited or Deleted.
To Add a new transaction, press <Add> and the Transaction Maintenance screen will appear. (See documentation on Transaction Maintenance for details on adding transactions).
To Edit, highlight the transaction and press <Enter>. The transaction will open in the Transaction Maintenance screen. Edit the data and press <Update> to return to this screen. (See documentation on Transaction Maintenance for more details regarding editing transactions).
To Delete a transaction, highlight the transaction and press <Delete>.
When modifications are complete, click the <Back> button to return to the Race Finish screen. After all finish positions have been entered, the user is required to print the transactions and review their work before updating the transactions.
Note: The 'Update' button is grayed-out until the Race Distribution Report has been printed, and reviewed.
Print: When the 'Print' button is been pressed, the system will create the race transactions based on the finish positions entered. After the calculations are complete and the transactions created, the system will generate the Race Distribution Report. This report details every transaction that was created for each horse in the race. The report can be sorted by either the Program Number(which matches the program) or the Finish Order. Each transaction, as well as the Grand Totals at the bottom of the report should be reviewed to ensure all monies have been properly distributed. If there are any errors, go back to the Race Finish screen, and make any necessary adjustments, and then print the report again. Once all the data is correct, the race can be updated.
Below is a sample of the report sorted in Finish Number Order.:
Update: The update button saves all the transactions, and exits to the next race in the list. After all races are completed for the day, the system will exit back to the menu.
If this race has either Breeders' Cup monies on the race, or is designated as a Breeders' Cup Challenge race, the system will display the following message asking if you want to send the Breeders' Cup Payment Verification Form to the Breeders' Cup organization. (The email addresses that will receive the form is kept in the Facility Configuration screen, under the Reports Tab.)
Press 'OK' to print a copy of the form and send it via email to the Breeders Cup.
Press 'Cancel' to skip this step. You will be able to send the form to the Breeders' Cup at a later date by going to the BC Payment Form on the Main menu.
Before the form can be sent the following three fields must be completed:
1. Order of finish has been certified by the stewards. If this has been done, place a checkmark in this field.
2. Association official: Enter the name of the person from your track that is responsible for the race results.
3. Title: Enter the official's title here.
When complete, press 'View/Print' to review the form and print a copy for your records.
When the form is completed and ready to send to the Breeders' Cup, press the 'Send' button.
To exit this screen without sending the form, press the 'Exit' button.
Before the form is sent, the system will verify that these fields have been completed. If data is missing the following reminder will be displayed:
Press 'OK' to send the incomplete form.
Press 'Cancel' to skip this step. The form can be sent at a later time by going to the BC Payment Form menu.